The feature described in this Help topic is available only if any of the following versions of both Office SharePoint Server 2007 and Microsoft Office Enterprise 2007 are installed: Chinese (Traditional), Chinese (Simplified), Japanese, or Korean.

1. Click the Site Action tab on the top right side of the Site page where Group Approval is installed. If the tab is not shown, make sure that you are logged in as administrator.
2. Click Site Settings to go to the Site Settings page. You may have to click Site Settings and Modify All Site Settings again according to the templates applied to sites.
3. Under Group Approval Administration, click Approval Roles to go to the Approval Roles page.
4. On the taskbar on the top of the screen, click New Approval Role.
5. On the New Approval Role page, enter the necessary information. Be cautious not to use " or HTML tag. If " or HTML tag is included in any field on the page, an error will occur in approval process.
• Name and Description   Enter the name of the role group and a brief description.
• Add Members   From the organization chart on the right, select the person you want, and click Add to add that person. To remove the added person, click Remove.
• E-Mail Distribution List   This option appears only when the directory management service is enabled on the Central Administration site of Microsoft Office SharePoint Server. In addition, you can create a distribution group that includes all role group members on the Microsoft Exchange Server, and use the group when sending notification or summary e-mail messages. To create a distribution group, click Yes for Create an e-mail distribution group for this group?, and then enter the name of the distribution group to use in the Distribution list e-mail address box. Creating a distribution group on the Exchange Server requires the Microsoft Office SharePoint Server administrator to have the administrator privilege on the Exchange Server.
• Archive E-Mail   This option appears only when the directory management service is enabled on the Central Administration site of Microsoft Office SharePoint Server. All e-mail message that are sent using the distribution group created above can be stored in a list. You can view stored e-mail through the links under Lists in the left area of the Team Site home page with the Group Approval activated. Under Archive mail sent to this group, click the options you want. Specify a name if you are creating a new list. To use an existing list, select the item from the list displayed next to the field.
• Give Group Permission to this Site: By default, an approval role is given the 'Read' permission.
6. After you have finished all settings, click Create to create an approval role. Otherwise, click Cancel to cancel all tasks.The Approval Roles page displays the approval roles just created.