The feature described in this Help topic is available only if any of the following versions of both Office SharePoint Server 2007 and Microsoft Office Enterprise 2007 are installed: Chinese (Traditional), Chinese (Simplified), Japanese, or Korean.

After the Group Approval is activated, the Site Settings page (the site administration page) displays the Group Approval Administration folder, showing commands necessary to manage the Group Approval system. The following is the description of the displayed commands and their functions.

My Approval  Moves you to the My Approval document library that lists all documents that have been created in the Group Approval. The library contains the Archived and the Undetermined folders by default. The Archived folder has subfolders consistent with the organization chart. The location where a document is saved within the Archived folder is determined according to the time when the submitter submits the document. If the document finishes the approval process as approved, it is stored in the folder for the organization that the submitter belonged to at the time of submission. If the submitter's organization disappears before approval is finished, the document is stored in the Undetermined folder. As a result, documents in the Undetermined folder require the administrator to take appropriate measures. All documents created in the Group Approval excluding those that have finished the approval process as approved, for example, documents that are not submitted after creation, documents in the approval process, canceled documents, and rejected documents and etc. are displayed in the root of the library. The following fields are displayed.

Field	Description
Type	File type.
Name	File name. Displays the original file name without document number.
Document ID	Document number
Approval Type	Approval type of current authority Undetermined   Status before approval or status after workflow completion. Normal   Approvers in the sequential decision step. Cooperative   Cosigners in cooperative relationship in the Cooperative/CoAapproval decision step. Co-Approval   Cosigners in co-approval relationship in the Cooperative/Co-Approval decision step.
Submitter	The person who created and submitted the file for approval.
Submit Date	The date when the document was submitted for approval.
Current Approvers	Users who currently have approval authorities .
Assigned Date	Date and time when approval was requested of the current approvers.
Status	Approval status of the document Inactivated   The document has been created but the approval process has not begun. Waiting for Approval   The document is waiting for approval by the current approvers. Hold   The current approvers have decided to put it on hold. Canceled   The document has been canceled in the approval process. Submitter and administrator can cancel the workflow on purpose. And the Group Approval can automatically cancel the document when it finds an invalid signature in the document, a tampered document number or an unavailable approver. Rejected   The approval process has finished as rejected. Archived   The approval process has finished as approved, and the document is stored in the Team Folders.
Attachments	Attached files. If there is attached files, View link is displayed. Otherwise, blank is displayed.
Modified	The last date the document was modified.
Modified By	The last person who modified the document. It would be the system account for files stored in the Archived folder.
Checked Out To	The person who checked out the document. Under Group Approval, all the approval process is proceeded in Read Only, therefore, this line appears as a blank.

Users and Organizations   Moves you to the page where you manage users and organizations. You can not only create or remove organizations or users but also manage their information.

Templates   Moves you to the page where you manage templates to be used for Group Approval. You can not only add and register new templates but also specify whether they will be used in the Group Approval.

Approval Roles   Moves you to the page where you manage role groups for Group Approval.

Document ID Log Report   Moves you to the page where you manage documents based on document numbers. As soon as the approval process starts after creation of each document, a unique number is assigned to that document.